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Part Time Studio Manager

YOU

Guide Studio is seeking an energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently. Well organized, flexible and enjoys the administrative challenges of supporting an office of creatives.

Working closely with the President and Consultants, and at times the Owner, the Studio Manager’s primary responsibilities are to facilitate and implement administrative tasks that help others to do their jobs, keep the office running smoothly, and to create administrative efficiencies and processes that enable the team to be as productive as possible. Responsibilities will include:

  • Managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed well and maintained:

– Screening telephone calls, and handling them when appropriate

– Organize and schedule meetings and appointments

– Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

– Coordinate with IT department on all office equipment

– Maintaining the office – including light cleaning and organizing, watering plants, and maintaining office supplies

– Oversee adherence to office operation, policies and procedures

  • Manage relationships with clients, vendors, service providers, landlord and bookkeeper, ensuring that all items are invoiced and paid on time

– Manage contract and price negotiations with office vendors, service providers and office lease

– Maintaining our certifications and insurance

– Managing our healthcare and retirement benefits program

– Work with Consultants to manage client accounts via invoicing clients and tracking the invoices to make sure they are paid in full.

  • Participate actively in the planning and execution of company events
  • Candidates should be proficient in Microsoft Office, experience with Adobe Creative Suite and Quick Books Online a plus
US + YOU

If this sounds like a good fit for you, please apply through our website or email your cover letter and resume to jobs@guidestudio.com.

At Guide Studio, all employees have the opportunity to learn and expand skill sets by working on various projects as well as taking advantage of educational resources, such as courses, webinars and conferences. We have an open and communicative culture where we champion each other
and support and nurture career development.

US

We believe in the connection between people and place. Whether it’s a city, park, museum or campus, visitor experience can make or break its success. At Guide Studio, we use strategy and design to help clients develop an intentional experience for visitors and regulars that leaves them with a positive and lasting impression.

Our crew is a talented team of tenured designers, wayfinders, communicators and experience junkies. We not only enjoy the work we do, but the places we support and the long-term partnerships that come with it.

Our work and office culture are built on a spirit of ego-free collaboration. We share ideas, feedback and jokes freely to make our days both productive and fun, and occasionally crack open a bottle of wine or a growler of beer to celebrate a successful project or simply keep creative juices flowing.